Availability + Pricing

 
 
 

 

Leisure rates*

These rates are for all events occurring after 5 pm, on the weekend, or any leisure event regardless of time.

*All deposits are 50% of the Rental Fee, unless within the full payment due window. Additional damage fees are required, yet refundable. More details in rental packet.

Discounted ‘load-in fees’ are offered for events that require extensive set up the day prior to the actual event. Please inquire on cost, hours available and requirements, if this is necessary for your event.

The Board of Commissioners approved these fees on September 18, 2018


Entire Savannah Rapids Pavilion

12 hrs (Sun - Fri): $2,700
14 hrs (Sat): $3,000

 

Upstairs - main level

Cherry Board Room ⁽ᴺᴬ⁾ - 160 sq. ft.

6 hrs: $80
9 hrs: $90
12 hrs: $100

Mulberry Room ⁽ᴺᴬ⁾ - 160 sq. ft.

6 hrs: $80
9 hrs: $90
12 hrs: $100

Sycamore Room ⁽ᴺᴬ⁾ - 300 sq. ft.

6 hrs: $150
9 hrs: $160
12 hrs: $175
Damage Fee: $100

White Oak Room (NA) - 1,330 sq. ft.

6 hrs: $300
9 hrs: $400
12 hrs: $450

Combination Room - 3,200 sq. ft.

6 hrs (Sun - Fri): $475
9 hrs (Sun - Fri): $550
12 hrs (Sun - Fri): $650
12 hrs (Sat): $650

Rapids Room - 4,800 sq. ft.

6 hrs (Sun - Fri): $1000
9 hrs (Sun - Fri): $1,300
12 hrs (Sun - Fri): $1,500
12 hrs (Sat): $1,500

Grand Rapids Ballroom - 7,400 sq. ft.

6 hrs (Sun - Fri): $1,400
9 hrs (Sun - Fri): $1,800
12 hrs (Sun - Fri): $2,000
15 hrs (Sat): $2,500

Lower Level

Elm Room

6 hrs: $80
9 hrs: $90
12 hrs: $100

Red Cedar Room

6 hrs (Sun - Fri): $250
9 hrs (Sun - Fri): $275
12 hrs (Sun - Fri): $325
12 hrs (Sat): $325
No kitchen access is offered with the rental of the Red Cedar Room.

Loblolly Pine Room

6 hrs (Sun - Fri): $475
9 hrs (Sun - Fri): $600
12 hrs (Sun - Fri): $700
12 hrs (Sat): $700
  The Loblolly kitchen is included with the rental of the room.

 


 

Corporate Rates*

Weekday (Monday - Friday) events during standard business hours.

*All deposits are 50% of the Rental Fee, unless within the full payment due window. Additional damage fees are required, yet refundable. More details in rental packet.


Entire Savannah Rapids Pavilion

5 hrs: $1,950
10 hrs: $2,300

 

 

Upstairs

Cherry Board Room

5 hrs: $80
10 hrs: $100

Mulberry Room

5 hrs: $80
10 hrs: $100

Sycamore Room

5 hrs: $100
10 hrs: $145

White Oak Room

5 hrs: $200
10 hrs: $250

Combination Room(White Oak, Sycamore and Mulberry,
opened up to become one room)

5 hrs: $250
10 hrs: $300

Rapids Room

5 hrs: $450
10 hrs: $500

Grand Rapids Ballroom

5 hrs: $500
10 hrs: $600

 

 

Downstairs

Elm Room

5 hrs: $80
10 hrs: $100

Red Cedar Room

5 hrs: $150
10 hrs: $175

Loblolly Pine Room

5 hrs: $200
10 hrs: $275



 

open air venue rates*

Historic Headgates Buildings, Mill House + Picnic Pavilions

*All deposits are 50% of the Rental Fee, unless within the full payment due window. Additional damage fees are required, yet refundable. More details in rental packet.


Historic Canal Headgates Buildings

Need more hours? Each additional hour is only $20 for these venues.
There is a refundable damage deposit of $100 added to the prices shown below.

Dance Pavilion

4 hrs: $280

Dining Hall

4 hrs: $180

Dance Pavilion + Dining Hall

4 hrs: $305

Dance Pavilion + BBQ Pit

4 hrs: $315

Dining Hall + BBQ Pit

4 hrs: $180

Dance Pavilion, Dining Hall + BBQ Pit

4 hrs: $355

 

 

Mill House + Picnic Pavilions

Four (4) hour minimum for these venues.
A $25.00 clean up deposit is added to the prices shown below -
This is a refundable fee.

Mill House

Hourly Rate: $20
Daily Rate (12 hrs): $150

Magnolia

Hourly Rate: $15
Daily Rate (12 hrs): $65

Creekview

Hourly Rate: $10
Daily Rate (12 hrs): $50

Overlook

Hourly Rate: $10
Daily Rate (12 hrs): $50



 

add-ons

Additional fees for items (think white linens for our tables, kitchen usage fee, breakfast for meetings, etc.)


Linens

85' square (white): $10 /per
120' round (white): $20 /per
6' or 8' (white): $10 /per
Napkins (white or black): $0.40 /per
Skirt (white): $15 /per
Clips*: $2.50 /per

* Only charged for those not returned at the end of rental.

 

 

Audio + Visual Equipment

Portable LCD Projector: $75 ea.
Microphone (Lavaliere/Lapel): $50 ea.
Microphone (Wireless): $20 ea.
Microphone (Wired): $10 ea.
Power Splitter (Upstairs Only): $35
Screen (5' x 5' Portable): $25
Screen (Red Cedar): $25
Screen (Rapids Room): $25
Portable LED TV - $50
VGA Cable: $50 - if lost
Wi-Fi: Free - no password

 

 

Miscellaneous

Arbor (Indoor Use Only): $25
Decorative Easel:  $10
Dry Erase Board w/ Markers: $10
Meeting Easel:  no charge
Flip Chart w/ Pad & Markers: $25
Podium: Free
Kitchen Use: $100
Additional time: Main level: $100 per hour
*
Lower level: $50 per hour
Additional time can only be added to a 12 hour rental.

*Only for Sycamore, Mulberry, White Oak, Combination.

 

Food & Beverage

Available Breakfast Items: Coffee Cake, Muffin, Bagels w/ Cream Cheese, and Danish

Available Midday Snacks: Chocolate Chip Cookies, Brownies

Package #1: $7.25 /per person
Choice of 3 breakfast items, unlimited coffee all day, choice of 1 midday snack

Package #2: $5.50 /per person
Choice of 2 breakfast items, coffee served half day

Package #3: $4.50 /per person
Choice of 1 breakfast item, coffee served half day

Package #4: $4.00 /per person
Choice of 1 midday snack and coffee

 

Beverages
Coffee (10 cups): $15
Coffee (20 cups): $30

Coffee (30 cups): $40
Coffee (50 cups): $75
Bottled Water: $1 /per
Canned Soda: $1.50 /per
Tea Bags: $0.75 /per



 

Cancellation Policies

All cancellations must be made in writing to be accepted and processed.


General Cancellation Timeline
(excluding Canal Headgates Buildings + Picnic Pavilions)

  • All cancellations must be made in writing, and signed by the renter, to be valid.

  • If the event is cancelled within 24 hours of contract signing, 100% of payment is returned.

  • If cancellation is 120 days or more prior to event, 100% of payment minus an administrative fee (varies by venue, please consult the Venue Rental Packet for the venue you are interested in) is refunded.

  • If cancellation is 60-119 days prior to event, fifty percent (50%) or what of rental fee is lost. This is typically the amount that is put down.

  • If the event is cancelled 1-59 days prior to event, the entire rental fee is lost, the damage deposit, and other ancillary fees will be refunded, if it has been paid.

  • If contract signing is less than 60 days prior to the event, a 24 hour grace period is offered. Only the damage deposit is refunded.

Additional Considerations

  • Any cancellations will require the Renter to immediately publicize the cancellation at the Renter’s expense.

  • The Columbia County Rental Facilities & Venues Department reserves the right to cancel any event that has been misrepresented, is publicly offensive, or does not comply with venue rental rules. The event can be cancelled at any time, even if the event has already begun.

  • If an event has to be cancelled or interrupted due to a catastrophe or dangerous situation, the first available date will be offered to the Renter at no additional fee. If a new date is not available or accepted, no refund will occur.